How do I book and pay for my safari?
How do I plan and book my safari?
1. Discuss with your travelmates what you are expecting from the safari.
There are a lot of different safari journeys for every different interest and budget. To choose the right itinerary and the safari type that best suits you, is key for making your safari with us a journey of a life time.
Here you find helpfull advice on how to find out what type of tour you are Looking for : Top Tips for planning your safari
Here you find information on the different types of Safaris that we offer: Travel Styles
Brows through our sample itineraries to get first ideas and impressions. Maybe something catches your eye.
2. Contact us for advise and quotations.
Write us an email. Tell us about your expectations, wishes and budget.
If you are not sure, what type of safari to choose, ask us to help you find it out.
If you already found an itinerary on our website that you like, let us know so that we can send you a quotation.
Or ask us what group tours we have available around the time that you are planning to travel so that you can join one of them and make a great deal.
The more information you provide us with, the better we can assist you with a tailormade itinerary.
Essential information is:
– Duration (How many days do you have? Do you already have dates in mind?)
– What would you like to see? Do you have specific destinations in mind?
– What type of accomodation would you prefer? (Budget camping? Wildcamping? Budget lodges? Midrange lodges? High end fly-in lodges?)
– What are you planning to spend on your safari? (Estimated Budget)
– How many people are in your group?
– Do you want to join a group or are you looking for a private safari?
Ideally mention all all points listed in our post: Top Tips For Planning your Safari
3. Our travel consultant tailor-makes an itinerary with and for you and adjusts it until it fully meets your expectations and Budget.
Via email, WhatsApp or phone call you discuss your ideas with us.
Your personal travel consultant will guide you through the process of finding the perfect itinerary for you. He/She sends you itinerary ideas and after your feedback he/she customises the itinerary for you, makes adjustments, changes the standard of lodges, reroutes or comes up with a completely new itinerary until you are 100% happy and excited about the tour.
4. Finalise your reservation
When the itinerary fully meets your expectations and budget, your travel consultant sends you the booking documents i.e. the invoice and the booking form.
At this point we are holding your reservation provisionally for you for 7 days to give you time to rethink, book your international flights and fill the booking form, while the price and availability of the tour, that you planned with us, is quaranteed.
5. Confirm your reservation
To proceed with your reservation and to confirm your safari, please
– return the booking form signed by all travellers.
– make a deposit (or full) payment.
– for some tours we require a copy of your passport (e.g. to book flights or register you for park entry)
6. We send you your voucher and itinerary booklet
When we received all booking documents and payment, we send you a voucher and itinerary booklet that will guide you through your safari with Kalahari Breeze Safaris.
When is my booking confirmed?
Your booking is confirmed as soon as:
1.we received the filled and signed booking form.
2. we received the deposit payment (it cleared in our account or we received an official proof of payment from your bank)
We will send you an email confirming receipt of booking documents/payment and informing you that your booking is now confirmed.
When do I have to pay for my safari?
We offer individualised payment plans. Please discuss with your travel consultant what works best for you.
A minimum deposit of 20% is required to confirm your reservation.
The balance can be paid in installments or as once-off payment as discussed with your travel Consultant.
Our standard payment plans are:
For lodge accomodation tours:
20% deposit
60% until 6 months before arrival
100% until 3 months before Arrival
For example: You book a tour for USD 1000 and it starts 15 August. Then you pay 20% confirmation deposit (USD 200) + 40% is due by 14 February (USD 400) + 40% is due by 14 May (USD 400).
For wildcamping safaris:
20% deposit
60% until 3 months before arrival
100% until 1 months before Arrival
For example: You book a tour for USD 1000 and it starts 15 August. Then you pay 20% confirmation deposit (USD 200) + 40% is due by 14 May (USD 400) + 40% is due by 14 July (USD 400).
How can I pay for my safari?
– Bank Transfer
– Credit Card (our secure card payment Provider DirectPay Online (DPO) is currently accepting MasterCard, VISA and AmericanExpress)
– Mobile Money (MTN)
– Cash (on arrival)
If you have a different payment pathway in mind, please enquire with us, whether we are able to receive payment in that way.
Please send your email to:
ac******@ka*******************.com
Please kindly note that we need to receive full amount i.e. all bank/card fee are on your account.
For the fees that are applicable when processing an international bank transfer, please enquire with your bank.
For card payments DPO charges a fee of 5% of the total amount.
Can I cancel my safari?
Yes, you can cancel your safari any time. Cancellation fees apply.
All cancellations must be done in writing and receipt thereof acknowledged by Kalahari Breeze Safaris to be a valid cancellation.
Cancellation fees apply as follows:
| If the cancellation is made … days prior to tour start | the cancellation fee is … % |
| 181 days (6 months) | deposit is non-refundable (=20% cancellation fee without refund) |
| 91 days (3 months) | 60% cancellation fee without refund |
| 31 days (1 month) | 100% cancellation fee without refund |
You will not be entitled to refunds for a no show or for a partially used booking.
Kalahari Breeze Safaris reserves the right to cancel reservations should your deposit, installment or balance payment not be received in time. In this case the payments received are kept by Kalahari Breeze Safaris as cancellation fee.
If the booking has not been cancelled though the guest failed to pay in time a 10% delay fee applies every three days after due date if the guests would like to keep the reservation in place.
